Convincing people to contribute either financially or physically to humanitarian work requires a lot of effort. It’s among the many challenges non-profit-making organizations have to deal with all the time.
As much their services are not for profit, in one way or another, there is the business aspect involved in their operations.
It could be
- Management of financial transactions of the subsidized products
- Accounting for donor funds
- Payroll management
- Asset and liability administration, depending on the organization’s core function.
It’s, therefore, essential to include technological solutions to enhance accountability in money matters.
Cost-saving is a crucial component in a non-business environment. If 80 percent of the donor funds channeled to the organization goes towards operations, and only 20 percent goes to the intended purpose- humanitarian- then the question stakeholders will ask, is the money supposed to help employees or the vulnerable communities?
If the former, then the mathematical equation needs a review. If it’s about the vulnerable people, then the reverse is ideal. How then should you strike a balance between the two, yet they are all critical services?
These are some of the gaps technology came to fill. How, then can these organizations benefit from automated services?
1. Increases productivity
The moment there is a reduction of personnel in repetitive tasks, you will increase accuracy in data analysis. Any digital solution must be valid and reliable without forgetting user-friendly despite the back-office complexities.
Ideally, automated functions place less burden on the IT professional at the back end of the organization. They only come in to sort technical issues, but, in reality, the system runs the process.
It allows them to take time to think of better ways of enhancing operations for the benefit of achieving the mission and vision of the organization. Everyone knows what, when, and how to do things.
Repetitive tasks are left to the computers; human capital uses the time to strategize on initializing a more productive project as they evaluate and monitor the past ones.
2. Reduces operation costs
The primary function of authority automation is to reduce human capital in any business or non-business enterprise.
Less personnel in an organization translates to more finances to serve humanity. One unique advantage of authority automation is its ability to have a 24-hour service, thanks to its scheduling solution.
The digital tool merges the work of an accountant and a clerk. Also, there is minimal use of paper since everything works on an online platform.
A donor in a different country on a different time zone only needs to log in to the portal and print financial transactions once posted from a back-office portal. In just a single click, you have everything at your service, thanks to its features.
3. Improves the availability of services
Imagine just a few hours without a computer. What happens to your workers, depending on the remote services?
What of the cloud computing solutions ideal in data retrieval. Gone are the days you could shut your computer and begin from where you left.
The internet plays a crucial component in automation services. You can auto-reply client and donors; you can acknowledge receipt of funds, stakeholders have all information about the organization at their fingertips as long as they use internet-connected gadgets?
In short, all relevant personnel have a clear picture of the organization irrespective of location and time. With the online portal, it’s upon you to choose the service of choice to delegate to the computer- customer service.
4. Optimizes performance
Automation services improve your system performance through the optimization of functions. The IT expert only needs a few days in your organization to learn the process and what you need to achieve out of the solution.
He takes time to program your data, upgrade the system, and test it for the consumer’s final release. Have you heard of a system update?
It means there is a lot of traffic on the web system leading to failures or jams, which negatively impact the organization’s image.
The optimization of services to meet the demand increases performance. Maybe you can now accommodate more online payment methods to attract a varied global audience.
Basically, it looks at the shortfalls in the existing platform and escalates it to a large bouquet with better and enhanced features. System optimization is an overhaul of the entire system on both the hardware and the software component of your organization.
5. Enhances accountability
Receiving funds for the organization is simple. The hectic part is in spending it. You have several vote heads from different sources. As you send your weekly or monthly or annual financial report, you must break it down to let’s say running costs and operation costs.
Do you see the increase in error if it’s the financial officers handling it? Why not give it to IT experts to design a program with the exact vote heads such that as you spend the money, you post in on the right quarter for easy analysis?
It saves both the accounting officers and the directors the hassle of going through each transaction individually and manually doing the overall calculation per quarter.
Are you tired of repetitive tasks? Are you looking for a better way to manage business operations and processes? If yes, invest in authority automation within your budget and save yourself the stress and hassle of an annoying job description.